nutechsolutions Jul/ 26/ 2018 | 11
Sharing Files that are in SharePoint:
One of the basic functions of SharePoint is to reduce the number of File copies and allow everyone to share the original. Advantages include versioning and everyone always has the latest plus not losing anyone’s edits or having to merge documents to get all the changes from all the copies. However probably the most important feature of sharing a link to the document is that you remain in control of your data by being able to revoke shared privileges if for example you sent the file to the wrong person or the person leaves the company.
There will still be times when you want to share the finalized version with people where they all get a copy. To do this start a new email and can go to the Outlook Ribbon under Message and select Attach File: IF the file is one you recently saved it will be in the top of the list, IF Not; then on the bottom of the list is an option to “Browse Web Locations” from her you can browse to the file in SharePoint and when you select it you will be promoted to “Share link” or “Attach as copy”.
As with most things in Windows there’s more than one way to do this but I find this is the easiest way to explain it. If you have another way that works for you that’s fine too.
Please let us know if you find these tips useful
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